1.Which of the following is a primary responsibility of procuring entities under procurement rules?
A) Ensuring quality assurance
B) Maintaining budget records
C) Ensuring timely delivery of goods and services
D) Enforcing ethical standards in procurement
2.What is the primary objective of procurement in government entities?
A) To promote competitive practices
B) To ensure financial accountability
C) To balance quality, cost, and delivery time
D) To minimize overhead costs
3.What does “Value for Money” (VfM) in procurement mean?
A) Lowest price
B) The best combination of cost, quality, and efficiency
C) Highest quality
D) Fastest delivery time
4.Which document is required to be submitted by a supplier when responding to a tender?
A) Proposal document
B) Bid security
C) Pre-qualification certificate
D) All of the above ✅
5.What is the role of a “Bid Security” (Earnest Money Deposit)?
A) To guarantee a supplier’s performance
B) To secure the financial commitment of the bidder ✅
C) To provide a refundable deposit
D) To ensure compliance with tender deadlines
6.When is an “Open Tender” procedure used?
A) For high-value contracts with global suppliers
B) When the procurement item is exclusive to one supplier
C) For contracts with no time constraints
D) For highly technical products only
7.What is the maximum duration for bid validity in an open tender?
A) 30 days
B) 60 days
C) 90 days
D) 180 days
8.What is the objective of a “Limited Tender” procedure?
A) To invite bids from a small set of suppliers ✅
B) To ensure public advertisement
C) To evaluate only the lowest-priced bids
D) To select suppliers based on pre-existing relationships
9.In which scenario is a “Proprietary Article Certificate” (PAC) used?
A) When the item has no competition ✅
B) For items readily available from various suppliers
C) When the procurement item is highly standardized
D) For low-value contracts only
10.What does “Force Majeure” refer to in procurement contracts?
A) A clause for performance guarantees
B) Unforeseen events like natural disasters that impact delivery
C) A discount clause for prompt payment
D) A financial penalty for delayed delivery
