21. How long should invoices of articles received from the stock depot be preserved?
A) 1 year
B) 18 months
C) 3 years
D) Until new invoices are issued
22. What is the preservation period for work papers of RMS offices and sections?
A) 1 year
B) 18 months
C) 3 years
D) 5 years
23. What is the destruction procedure for records?
A) Records should be shredded in the presence of the Record Officer
B) Records should be sold as waste paper after being torn into pieces
C) Records must be returned to the department after being shredded
D) Records should be stored for future use
24. Which of the following records requires special permission before destruction?
A) Correspondence relating to registered articles
B) Nominal roll of token-holders
C) Work papers of RMS offices
D) Invoices of returned articles
25. How long should the Order Book of a mail office be preserved?
A) 1 year
B) 5 years
C) 3 years
D) 18 months
26. What should happen to gradation lists after 3 years from the issuance of new ones?
A) They must be filed for future reference
B) They should be destroyed
C) They should be sent to the Head of the Circle
D) They should be archived
27. What is the preservation period for Director General’s and Postmaster General’s circulars?
A) 1 year after the official year they were issued
B) 18 months after issuance
C) 3 years after the official year they were issued
D) 5 years after issuance
28. Who is responsible for maintaining sufficient stock of postage stamps and stationery in a mail office?
A) Mail Agent
B) Head Sorting Assistant
C) Postmaster
D) Accountant
29. Where should postage stamps be stored in a mail office?
A) In a drawer inside the office desk
B) In a safe, inside a designated case
C) In a secured locker outside the office
D) In a separate storage room
30. Which officials can be employed to sell postage stamps?
A) Group ‘D’ officials with security
B) Group ‘C’ officials with no security
C) Only the Head Sorting Assistant
D) Only the Postmaster
