Preservation of Records MCQs-“Practice high-quality MCQs for the Inspector of Post Office (IPO) Exam covering key postal rules, procedures, and current schemes. Ideal for quick revision and accurate self-assessment based on the latest syllabus.”
1.What is the preservation period for Mail Lists (received/dispatched) in the Mail and Sorting Branch?
A. 1 year
B. 2 years
C. 5 years
D. 18 months
[show_answer]The correct answer is: 2 years [/show_answer]
2.All other mail department records, excluding mail lists, should be preserved for:
A. 3 years
B. 2 years
C. 1 year
D. 18 months
[show_answer]The correct answer is: 1 year [/show_answer]
3.The FM.1 – Counter PA Register under Franking Machine Records must be preserved for:
A. 5 years from last entry
B. 2 years from last entry
C. 3 years from last entry
D. 18 months
[show_answer]The correct answer is: 3 years from last entry [/show_answer]
4.For how long should the FM.10 – Postings Register by licensee be retained?
A. 1 year from date of issue
B. 2 years from expiry
C. 3 years from last entry
D. 5 years from last entry
[show_answer]The correct answer is: 3 years from last entry [/show_answer]
5.What is the preservation period for FM.13 – List of Licences?
A. 3 years after expiry
B. 1 year from entry
C. 2 years after expiry
D. 18 months from expiry
[show_answer]The correct answer is: 2 years after expiry [/show_answer]
6.Which Franking Machine records share the same rule “2 years after expiry” for preservation?
A. FM.4 and FM.5
B. FM.13, FM.4, FM.5, FM.2
C. FM.1 and FM.10
D. FM.11 and FM.12
[show_answer]The correct answer is:FM.13, FM.4, FM.5, FM.2 [/show_answer]
7.FM.11 – Despatch Slips must be preserved for:
A. 1 year
B. 3 years
C. 18 months
D. 2 years
[show_answer]The correct answer is:2 years [/show_answer]
8.The Day Bag Book of CBOs must be preserved for:
A. 2 years
B. 5 years
C. 10 years
D. 3 years
[show_answer]The correct answer is:10 years [/show_answer]
9.Which of the following Bag Account records requires 10 years of preservation?
A. Day Bag Book (UBOs)
B. Stock/Repairable/Unserviceable Bag Registers
C. Bag Exchange Register
D. Closing Balance Register
[show_answer]The correct answer is: Stock/Repairable/Unserviceable Bag Registers [/show_answer]
10.What is the preservation period for Annexure C in Bag Account section?
A. 3 years
B. 1 year
C. 10 years
D. 2 years
[show_answer]The correct answer is: 2 years [/show_answer]
